Invoice Form: Global Data Collection
Invoice Form: Global Data Collection
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In June 2026, a new google form will be utilized in order to provide some enhancements and resolve some errors experienced. To access the new google form, users must be logged into and submissions must utilize a acleddata.com or acledcoding.com email. The google form operates much the same as before but is now broken into sections.
Section 1: Your information
Section 1: Your information
Here users will select the check box for their email, this will only displat the email that you're currently logged into google services with. You will not be able to access the page without being logged into an ACLED account.
In this section:
Select your email
Select your name
Select the month
Enhancement: responses will no longer require you to list the last day of the month
Select supervisor
Enhancement: you will now select the name, rather than the email address of the person who will recieve and approve your invoice.
Enhancement: responses may now select up to three supervisors (only the primary supervisor is required)
Select payment method
Selecting a payment method - Bill.com, Wise, XE, Chase, or Rippling COR will advance the page to the invoice section.
Enhancement: Selecting Other will advance the page to a comments section. Here with your response you can select the reason for a manual transfer or indicate how you wish your invoice to be split ($600 USD in EUR and $800 in USD for example).
Select whether or not you need to update your bank account details
If yes: Please submit the Vendor/Payee Bank Details Collection Form
Hour breakdown upload
Section 2: Invoice Section
Section 2: Invoice Section
In this section, you will complete your invoice details.
Select the region that you coded for.
Select the three character ISO 4217 - Currency Code
If your currency is not listed, please utilize other and specify your currency (for example: THB - Thai Bhat, COP - Colombian Peso, etc)
Enter the amount of hours for the invoice period. This should match your hour breakdown file.
Enter your hourly rate
Enter the countries you coded for
Enter a description of the services provided
Enter any additional comments
Section 3: Submission
Section 3: Submission
After the invoice section is filled out, you will reach the final section where you can [Submit] your invoice.
Upon submission, an email will be generated for you to electronically sign your invoice. The invoice must be electronically signed to route for approval and processing.
Invoice Signature and Completion
Invoice Signature and Completion
Once you have submitted the google form, you will recieve two emails.
Confirmation - This is for your records and displays a proof of the invoice without your signature.
A request to sign your invoice - "Request #X for your review"
Review the contents of your submission and click on the [Provide Signature] button.
Here you can either draw or type your signature for your invoice.
Once your signature is submitted, the invoice will route to your primary supervisor. After your primary supervisor signs, it will route to a second or third supervisor.
Once all approvals have been provided, you will recieve a notice that the invoice approvals have been completed. The confirmation email will have a completed pdf of your invoice with:
Your signature and timestamp
List of approvers and timestamp of approvals
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